Enhance Customer Service Experience Using Self-service

The essence of customer service can be traced to time immemorial. On the other hand, the method of delivery of the customer service experience needs to be continually updated to match the desires and expectations of an ever-changing customer base and that is why we believe that the customer experience landscape is ripe for disruption with companies slowly making progress toward more seamless and simpler customer experiences.

The biggest change in customer service is the sheer number of channels through which people can contact your business. Instead of just phone calls and snail mail, consumers can now reach you by email, social media, text message, video call and live chat. Mobile technology has also enabled constant connectivity, giving customers 24/7 access to public forums in which they can talk — or complain — about your company. Only organizations that are willing to adapt and respond to this shift in business-consumer dynamics will survive.

We believe that businesses will focus on making self-service easier. In fact, we are already seeing companies start to address the desires of many consumers for automated self-service to improve by evaluating their core systems, investing in knowledge management and exploring virtual assistants. Some of the initiatives that we can already see in place, include Connecting conversations with context where companies have removed the need for consumers to explain, sometimes repeatedly, why they need service which goes a long way in making self-service easier. Another initiative is when businesses make secure authentication easy with some introducing voice biometrics to meet demands for easy, secure authentication instead of consumers having to use PINs and passwords to authenticate their identity. And finally, businesses have understood the value of their websites and have taken steps to improve their website effectiveness. Customers are increasingly beginning their self-service journey on the web, only calling the contact center when they can’t find an answer online. Websites today have employed virtual assistants that are powered by language understanding and conversational capabilities, streamlining and speeding up the digital service experience, minimizing a customer’s time and frustration while saving the business money.

In many industries, self-service options that were once a nice-to-have or a competitive edge have simply become a ticket to play. Most consumers today wouldn’t even think about joining a bank that doesn’t have an ATM network and a solid Internet banking platform. I believe that the industries at the forefront of making self-service easier are tourism, retail and banks.

A company that I can single out for its superb self-service initiative is the leading app based booking service Careem. This Dubai-based company has pretty much transformed the taxi service. There was a time when a person had to go to the street and wait for a taxi, or telephone to book a taxi, when the cars and comfort were generally not very good and there was no clear information about waiting time with no payment options but hard cash. Careem, like its global counterpart Uber came into the market and changed the way things were done. Careem, via its app-based car service makes ordering chauffeur-driven cars reliable, safe, convenient, and affordable with a simple mission to make people’s lives simpler. With Careem you can constantly track the location of your ‘Captain’, or driver at any given point in time, knowing precisely what time the car will arrive. Even the location of pick up is accurately identified via GPS wherever you are with exceptionally well trained ‘Captains’. Another initiative that Careem brings is you can pay via cash or credit card, but it goes even a step further – if you have registered your credit card details the first time, all subsequent payments are directly debited to the credit card without you having to physically swipe it every time.

No one likes to wait. By making self-service easier, businesses will automatically help empower customers control their time if they improve if they offer consumers more control when customer service extends to the field. In the recent Trends 2016: The Future of Customer Service by Forrester, it was found that 73% of consumers say that valuing their time was the most important thing a company could do to provide them with good service — whether on a call, in a chat, or while waiting for a service technician to troubleshoot and fix their product. Think about it, would you not prefer to wait for a delivery to arrive within a timeframe rather than listening to that annoying hold music that some businesses insist on playing as you wait. To this end, businesses continue to explore ways to offer self-service scheduling, providing an easy means of rescheduling appointments and actively seeking feedback on the service experience.

For me personally, waiting for a service or delivery person to arrive within a set window of time, far outstrips the annoyance I feel listening to hold music. The Forrester report forecasts this year companies will explore ways to offer self-service scheduling and better inform and prepare their employees to provide effective field service. For businesses who would like to improve their customers’ field service experiences while differentiating themselves on this aspect of customer service in the near future, we recommend a few suggestions. For a customer to have a good field service experience, the businesses should successfully engage with the customer before arriving and it is important to use multiple channels of communication to raise your engagement rates. Help make your customer’s ability to reschedule or communicate with you is fast and easy that can be accomplished from every message they receive, on every channel, with a simple click, tap or spoken request. With all the knowledge gained through the field data, businesses must leverage it to predict needs of its customers delivering faster, easier and a more personal experience.

In the age of fierce competitiveness, companies that deliver a great end-to-end experience that makes them stand out from the clutter will attract and retain customers. This is a universal truth no matter which industry a business is in and businesses who choose to make superior customer experience its core business strategy will continue to thrive.

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